Resident Education Fund Reimbursement
Residents in the Diagnostic Radiology Residency Program are eligible to receive up to $2,000 during their residency, beginning in their second year (R2). Below is an outline of eligible and ineligible expenditures for reimbursement. To request reimbursement, residents must submit the Resident Education Fund Reimbursement Form along with supporting original receipts. All expenses require pre-approval from the program and will be reimbursed in Canadian dollars only.
| Eligible | Not Eligible | |
| Travel & Accommodations | Reasonable travel expenses that include economy airfare, accommodations for the duration of the educational conference, transportation from and to airport, per diem and/or electives approved by the program. UBC TRAVEL POLICY | Car rentals, excess baggage fees, parking and fines, extended accommodation stays, travel agent fees, and any travel and accommodations costs associated with writing examinations |
| Courses | Costs for medical education-related courses approved by the program | Courses not relevant to medical education (e.g., personal development) |
| Conferences | Registration for educational conferences approved by the program | Cost of meals |
| Academic & Educational Materials | Textbooks, electronic textbooks, journal subscriptions, electronic resource subscriptions, educational software deemed appropriate by the program | Non-medical related textbooks (e.g., general reference books) |
| Membership Fees & Exams | Examination fees (e.g., LMCC, Royal College, CFPC exams, CMPA) | |
| Equipment & Miscellaneous (Ergonomic) | Ergonomic mouse up to maximum $200 | Individual computers and laptops, cell phones, computer programs or license (e.g., Windows, Adobe) |
PLEASE READ CAREFULLY prior to submission:
- You must setup direct deposit in Workday Student. Instructions on how to click HERE.
- For UBC’s Internal Audit purposes original receipts and/or e-ticket receipts (i.e., airfare and conference e- registration receipts) are required within one month after travel. Photocopied or emailed PDF receipts will not be accepted for reimbursement.
- Meals: We encourage you to use the per diem rates and complete the per diem form- in this case you are not required to provide receipts. Or you can submit original receipts (itemized receipt AND credit card or cash payment receipts). Please note that the maximum reimbursement amount will be up to the per diem amounts. See UBC Policy for more details
- To claim a USD or other exchange rates, a copy of your credit card statement with your name and relevant transactions is required. All other transactions and card number/information can be redacted. If you do not wish to submit your credit card statement, UBC uses the website OANDA: https://www.oanda.com/ca-en/trading/ for the historical average exchange rate for the dates of purchase (i.e., air ticket, conference registration, etc.). Please print the historical average rate(s) used.
Parking Reimbursement
VCH On-Call Mileage Claims
For mileage claims, please use the following form on the Resident Doctors of BC website.
VCH On-Call Parking Claims
For reimbursement requests related to on-call parking at VCH sites, please visit the PGME website for the most up-to-date forms and instructions.
SPH Parking Reimbursements
Please submit your parking receipt(s) directly to the administration in room 542B Burrard Building for processing.